Insurance Billing Services

  • +1 (407) 432-3226
  • info@circlesolutions.org

Accept insurance hassle-free.

Insurance billing services for therapists and mental health providers

Mental health billing time and money illustration

Manged Insurance Billing

Tired of spending hours on end trying to code and submit claims to insurance? With Circle’s manged insuarnce billing program offload tedious insurance billing and start making the most of and from your time… 

How it Works

Insurance Billing Services

Session Documentation

After each kept session, you’ll simply document your session notes as you normally would and our team will be immediately notified to bill for these sessions.

insurance credentialing services illustration with checklist and assistant
insurance credentialing services illustration with checklist and assistant

Session Documentation

After each kept session, you’ll simply document your session notes as you normally would and our team will be immediately notified to bill for these sessions.

Mental health billing claim review illustration

Insurance Billing Services

Session Review

Within 48 hours of your session notes being documented, one of our industry-leading billing experts will review them and determine whether or not the session qualifies to be submitted to insurance or if it should be billed under your private pay fee schedule.

Insurance Billing Services

Claim Coding & Submission

Upon sessions being determined eligible for insurance submission, a member of our billing team will appropriately code all of your claims with the applicable CPT & HCPCS session codes and proceed to submit these claims to insurance for maximum reimbursement.

illustration of mental health billing services assistant working on submitting insurance claims
illustration of mental health billing services assistant working on submitting insurance claims

Claim Coding & Submission

Upon sessions being determined eligible for insurance submission, a member of our billing team will appropriately code all of your claims with the applicable CPT & HCPCS session codes and proceed to submit these claims to insurance for maximum reimbursement.

insurance approval illustration with assistant, computer and check

Insurance Billing Services

Claim Processing

In most instances, claims submitted by our team are approved and paid out to you within 1-2 weeks following submission. In the rare cases that a claim takes longer to process or is denied for any reason, our team will work directly with insurance representatives to ensure all of your eligible claims are expedited for approval and reimbursement.

Managed Revenue Collection

Revenue Collection Services

Managed Revenue Collection

Interested in off-loading all of the client billing and revenue collection for your practice? Bundle our managed insurance billing services with our managed revenue collection services and join the number of providers taking advantage of Circle’s industry-leading low rates to outsource their entire billing and revenue cycle management process.

illustration of mental health billing assistant reviewing payments from clients and insurance
illustration of mental health billing assistant reviewing payments from clients and insurance

Managed Revenue Collection

Interested in off-loading all of the client billing and revenue collection for your practice? Bundle our managed insurance billing services with our managed revenue collection services and join the number of providers taking advantage of Circle’s industry-leading low rates to outsource their entire billing and revenue cycle management process.

The Circle Difference

Enhanced Rates

Don’t settle for low session rates with provider networks or group practices. Get paid the full allowable rate for your services every time.

Competitive Pricing

We aim to make our services affordable for practices of all sizes offering industry-leading low rates.

Experienced Service Providers

Every member of our service team has been carefully vetted and upholds at least 7 years (minimium) experience providing direct billing and credentialing support to mental health practices.

Direct In-House Communication

We provide both you and your clients direct access to our in-house service teams so that no one is ever kept out of the loop. Never get stuck waiting for the next available agent at an overseas call center. With Circle both you and your clients can always speak directly with a member of our team, guaranteed.

Individualized Support

We know one size doesn’t fit all. That’s why we always custom tailor our service packages to serve both your practice and your client’s needs specifically.

Expedited Turn-Around Times

Our team provides industry-leading turn-around times for all of our service offerings. From providing expedited credentialing, to submitting insurance claims within 48 hours of a session note, our team maintains a high level of excellence in ensuring that your practice’s operations are always kept up to date.

The most important decision you will ever make is the people you bring into your Circle.